Jun 092011
 

Whether it’s a tax deadline, client deadline, or a “drop dead” date on your honey-do list – the benefits of getting things done before the deadline far outweighs the luxury of procrastinating.

These tips for getting things done without panicking before they’re actually due are from Vancouver-based writer, Daphne Gray-Grant.

“Do deadlines make you nervous?” she says. “Instead of dreading them, I say you should welcome them with open arms. Deadlines don’t have to destroy your day. Instead, they can make you MORE productive….”

If you struggle to get things done, take a peek at The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt-Free Play – it’s one of the bestselling books on procrastination.

And, check out Gray-Grant’s tips for looming deadlines…




Why and How You Need to Get Things Done Before the Deadline

More than 30 years ago, when I was completing my undergraduate degree, I found myself in an ‘open-book final exam. Talk about the magic of threes… I had to write three essays on three different books in three hours. As allowed, I had lugged into the exam an impossibly tall stack of books.

But for some strange reason — the professor’s poor communication or my own stupidity — I’d managed to pre-read only two of the books. Fortunately, I had the third one with me. But it was completely and utterly unread. I hadn’t even cracked the spine yet.

I felt a moment of panic when my mistake hit me like a punch to the solar plexus. This was a fourth year course and the exam was worth a great deal of my grade. What the hell was I going to do?

I took a deep breath and made a plan. I would spend the first hour skimming the book I hadn’t read (it was more than 300 pages) and then I would write three essays in 40 minutes apiece. The most stressful part? Simply reading, while everyone around me was writing like a fiend. But I controlled my breathing and used lots of positive self-talk to get me through it. My final grade? 86%!

That was undoubtedly one of the worst deadlines of my life, but it taught me some valuable lessons. Unfortunately, it was more than another 10 years until I translated them into writing lessons.

Here are five tips that should help you demolish your deadlines without defeat…

No matter how close your deadline, always make a plan

If I could devote five minutes of a 180-minute exam to planning, surely you can spend five minutes on a project that’s not due until next week, or even tomorrow! When you need to get things done, planning will help calm you, no matter how difficult the circumstances you face.

As Abe Lincoln said, “Give me six hours to chop down a tree and I will spend the first four sharpening the ax.”

Start with the end in mind

Start with the end (the finished piece of writing, if you’re on a writing deadline) in mind and work backwards to ensure you’ve allowed for every step of the writing process. Remember: if time is tight you may be tempted to skip a step or two. DON’T! Instead, just do them faster.

Be particularly careful to protect your incubation (the time before editing when you leave your writing aside without looking at it.) I always try to allow for one day but if you don’t have time for that, allow at least one hour.

If you tend to procrastinate, read Overcoming Procrastination for Writers – 5 Ways to Start Writing.

Don’t start writing until you have finished your research

If you’re on a writing deadline, you will NOT save time by writing early. In fact, this is one heck of a way to guarantee a bad case of writer’s block that can last for months or even years. Finish your research, think about your writing and THEN write.

The only exception is if you are waiting for an obligatory quote (likely from a very senior person.) If the quote is truly only obligatory and won’t add substance to the story then you may use _____ or XXXXX marks and fill it in later. But otherwise, always finish your research first!

Create a mindmap – one of the best tips for getting things done

Mindmapping is the closest thing to a magic bullet for writing. I’m late producing today’s column (it’s a long story relating to various client crises) but I still did a mindmap in less than five minutes. In fact, it was the mindmap that caused me to remember my anecdote about the exam 30 years ago.

To learn more about how mindmapping can help you get things done, read Mindmapping for Writers.

Use a pomodoro to meet your deadline

Employ a kitchen timer (or computer-timer) to give yourself a mini-deadline and to encourage your productivity. I am using one right now (I have 1 minute and 23 seconds left to finish this column) and, instead of finding it a burden, I find it wonderfully corrective. I write using “pomodoros” — 25 minute bursts of hard work (no email, no web surfing, no phone calls) followed by a five-minute break.

Deadlines needn’t demolish you. In fact, they can be bedazzlingly energizing and brain-blowingly productive!

What are your best tips for meeting deadlines and getting things done? Comments welcome below…

Daphne Gray-Grant is a writing and editing coach and the author of the popular book 8½ Steps to Writing Faster, Better. She offers a brief and free weekly newsletter on her website. Subscribe by going to the Publication Coach.

laurie pawlik kienlenI'm Laurie Pawlik-Kienlen (but I wish my name was Rosie Frost!). I'm a bookworm, travel bug, flute player, writer. My husband and I live in Vancouver, Canada with our cat and dogs.

Are you happy? My Grade 10 Social Studies teacher, Mr Merritt, always used to ask me that. And I am happy - despite a difficult childhood (schizophrenic mother, no father, foster homes), infertility, an eating disorder, and a chronic illness. The source of my peace and joy is God; I'm a Christian.

How is your life unfolding - what do you need? I welcome your big and little comments below, about big or little things. I can't give you advice, but writing can give you clarity and insight.

In peace and passion.... Laurie

  7 Responses to “5 Tips for Getting Things Done Before the Deadline”

  1. I like the idea of using a mind map. That link was very useful, thanks for that. Excellent blog by the way!

  2. I much prefer to try and get it done well in advance of the deadline so that I am not too stressed out.

  3. One thing that I do to get things done in time is bring a calendar with you everywhere you go! I have a small pocket calendar and its been helping me meet all my due dates.

  4. I am not very good at managing time. I do get things done, but sometimes the whole effort drains me. My biggest problem is that I can’t work under pressure.

  5. Ugh I hate it when I have to get something done and am up against the clock. I much prefer to try and get it done well in advance of the deadline so that I am not stressed out.

  6. I am not very good at managing time. I do get things done, but sometimes the whole effort drains me. My biggest problem is that I can’t work under pressure.

  7. Thank you for your valuable advice! Now I will able to manage my time more effectively in order to meet deadlines.

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